HOUSE RULES - edited 29.05.24

First and foremost, please always respect all users of the Architecture + Design Library.
For this space to run effectively there must be some rules in place – please read the following thoroughly.
This is a co-working space where we are all running our own businesses. We are all here to support each other in this endeavour. While we are friendly, communicative souls we do have work to do and money to make so please respect this and try not to disturb each other on our quest to become successful business owners!

Pop Up Space + Exhibition Space

This area is for suppliers to display their product, please show care when touching, using, moving or sitting on these items.
If you wish to purchase an item, please speak to Rebecca or directly with the supplier.
If you wish to borrow an item (i.e. to show a client) please discuss with Rebecca or the supplier prior to removing it from the floor.
If you have clients entering the space and they are in this area, please make sure they take care when looking at/testing the items.
Treat it as you would any shop – with care and respect.

Kitchen and Breakout Space

This space is for the members of AD Library.
Coffee, tea and milk is readily available for you – please don’t abuse this. If anything has run out, please let the Rebecca know. If you have had to purchase anything yourself, let us know and we will reimburse you.
Keep this area tidy and clean up after yourself and your clients.
You are welcome to have informal meetings in this space but be aware that this is a community space and social area for members.
The fridge must be kept in a tidy state. At the end of each month or more often if required it will be cleared out, if you have food, drink or containers in there please leave them clearly marked – if they are judged to be out of date they will be thrown away. Please do not steal from others.
If you are using this area, there are offices and meeting areas within this vicinity so, please be aware of your noise levels.
Events and presentations may be held within this area.

Meeting Rooms

Meeting rooms must be booked via our app.
You must be out of the meeting rooms promptly at the end of your booking particularly if the room is booked after you.
If you are a full-time user of the space the meeting rooms are available for your use if not previously booked – they must still be booked via the app.
Meeting room credit is allocated as per your contract (Office = 4hrs p/week, Desk = 2hrs p/week) – if this needs to be extended please consult with AD Library. Credits do not run over. If you pay weekly your credits are weekly, if you pay monthly your credits are monthly, if you pay yearly your credits are yearly etc.
The meeting rooms are not to be used as additional office space. If you require an additional place to work – for you or your staff, please talk to Rebecca about a desk upstairs.
Please leave the meeting rooms clean and tidy for the next user. Any cups, plates etc must be placed into the dishwasher or cleaned, dried and put away.
If you have booked a meeting room and it is no longer required, please cancel the booking on the app within 24hrs of booking time. If you fail to do so you will be charged or your credit applied.

Offices

If you would like to make any semi/permanent changes to your office space, please consult with Verity/Penny prior to doing so.
Please maintain your office in a clean and tidy manor.
Return your office back to the state you found it in upon cancellation of your office lease/contract.
Please take notice of noise levels and respect others using the space around you.
If taking phone/zoom calls that might disturb others consider using the phone booth or use ear/headphones.
If you wish your desk to be wiped down each week by the cleaner, please leave it clear and door unlocked.
If additional persons (to what was agreed when the lease was made) are using your office there is an additional fee of $50 p/week to cover expenses (power, Wi-Fi, tea/coffee etc).

Co-working space

Please keep noise levels to a minimum.
Respect all users and their property.
If sharing a desk, it is up to you to agree to how that space is used and left for each user.
If taking a phone/zoom call that will disturb others, make use of the phone booth/s or areas in the adjoining library.
If you wish your desk to be wiped down each week by the cleaner, please leave it clear.
Leave the kitchenette in a clean and tidy manor. If the bin is full, please empty it into the bin’s downstairs. We try to recycle as much as possible.
Leave the phonebooth clean and tidy for the next user – no food in this area please. If you need to use this space for a length of time, please book the Podcast/Phone Booth via our app under Studio: Multi-Use Space.
Keep this space clean and tidy, vacuum and cleaning products are available for spills etc.
Upon cancellation of your membership please leave the desk clean and clear. Clear and clean out your locker and return your key fob.

Library

The area is for members only, your clients are welcome in this space with you unless otherwise agreed with AD Library.
Please check out samples via the app/notebook when using them and place back in the Return Box at the end of your borrowing time.
It is imperative to our business model that our Brand Members see their samples being viewed and borrowed. We ask that you scan all items viewed + borrowed under your profile on the APP each time you use the library.
You may borrow samples for two weeks, extend for another week and then they must come back.
You will be charged a replacement fee if they are not returned promptly.
Leave the library and samples in a tidy manner and put samples back in the correct place.
Please do not leave schemes out on the layout tables unless you have booked an upcoming meeting in that area (within an hr of your meeting, unless there is a previous booking).
Do not remove samples that don’t have a barcode unless organised with the Library Manager.
Contact the suppliers directly for more info on the product – AD Library are not representatives of the products in the library. We encourage you to come to all presentations so as to expand your own knowledge. You can book a Library Consult if you would like more information on specific products/brands.
You are welcome to bring in samples from other suppliers but please don’t leave these here.
Please respect other users of the library space.
The library may be used for meetings and presentations – if you are going to be there for an extended period please book in the ‘library meeting space’ via the app. Please be aware that this is a public area so noise levels may vary.

Children + Animals

We hope it is acceptable that we ask that you don’t bring your lovely children and animals into the space for a lengthy stay. Remember, we are promoting a professional environment.

Printing

60 black and white sheets p/month (this does not roll over).
Additional black and white is 20 cents a page.
Colour is $1 a page.
If there is an issue with the printer, please contact Rebecca/Penny immediately – do not ‘play’ with the printer.
Only use paper and ink provided – let us know if more is required.
The printer is available for members only.
We endeavor to send our printing invoices at the end of each month.

Garage

This space is for the use of AD Library only – it is not a dumping ground.
If you require storage space, please discuss with Rebecca/Penny.

Mail - For Resident Members Only (unless otherwise agreed)

You may use the Architecture + Design Library as your business mailing address. Address is 2A Frederick Street, Wānaka, 9305, NZ.
Your mail should be work related. All personal items to go to your home address.
AD Library takes no responsibility for the arrival of mail, where it gets left or the state it arrives to you in. Packages we have received will be left on the curved unit in the kitchen area but could also be outside if we have not been here when delivered.
Any major packaging must be taken home and disposed of by yourself at your own cost. If something arrives in a small box then please break this down prior to placing it in the recycling bin outside by the back door.

Access

You can only access the Premises during the hours applicable to your membership. Your membership also entitles you to access to the Library Area. You will be provided a security tag to enable access to the Premises and you must return the security tag immediately at the end of the membership. The security tag can only be used by you. A replacement fee of $30 is payable if the security tag is lost. Additional security tags can be purchased for a fee of $50 each of which $20 will be refunded upon return to AD Library.

Parking

There are 5 designated parking spaces for AD Library and one meeting room parking space as shown via signage. The other parking spaces are for Calder Group so please respect this and notify your clients of this.
AD Library takes no responsibility for damage to your car while on AD Library property or elsewhere in the vicinity.
The meeting room parking spot is reserved for the meeting room clients.

Last Person to Leave

Check front door is locked and leave via the back door closing it securely behind you.
Please check upstairs lights, doors and windows are closed. The doors are locked in these areas from 8pm and if left open the alarms could go off.
Please turn off all music.
Turn off all lights and close windows downstairs, check kitchen appliances are also off.
In winter heat pumps are set at a temperature and to be left on continuously.
Please ensure no food is left out in the kitchen.

Go home and enjoy your evening – you have worked hard!

If you feel we have missed something off this list, or something/someone is disturbing your time here at AD Library please feel free to discuss this with Rebecca, Penny or Verity

These rules will be updated as necessary and you will receive an email notification.

While Verity and Penny are the directors of AD Library and endeavor to make this space as amazing and efficient as possible for you we are both running our own businesses from here too. If you require anything or need to talk to us and we are not available due to work or in a meeting, please speak with Rebecca when she is here (Tuesdays, Wednesdays and Thursdays), or email/text us to solve your problem, or book an appointment to discuss an issue with us. Our door is always open – unless it’s not! 😊

Contact Information

AD Library Phone: 0274 235 098

Library Manager Email: info@adlibrary.nz

Marketing Manager Email: verity@adlibrary.nz

Operations Manager Email: penny@adlibrary.nz

Accounts Email: accounts@adlibrary.nz